PLAN OR DIE
Life is busy. Ministry life is even busier. Something I figured out in the first six months of being in pastoral ministry was that I was going to have to plan my week well, or die. And as my ministry load has steadily and dramatically increased over the years I’m more convinced than ever that having a “plan or die” mentality is essential to survival and effectiveness in the ministry. I’m so convinced of this that I not only plan out my schedule to the minute as much as possible every few months, but I also require all pastoral trainees at the church I lead to do the same in cooperation with their family when they start the training process. I figure it is better to learn early to plan by instruction than to figure it out through burnout and floundering ministry endeavors.
Below is a copy of one of my old daily schedules:
Sunday | Monday | Tuesday | Wednesday | Thursday | Friday | Saturday |
6-7AM: Morning Routine
7-8AM: Sermon Prep
8:30-2PM: Church
2:30- Evening: Family Time |
8-9AM:
Morning Routine
9AM-Evening: Family Day/Daddy Date
|
6-7AM: Morning Routine
7-7:30: Exercise
7:30-8:15AM: Sermon Prep
8:15-6PM: Solitude
|
6-7AM: Morning Routine
7-7:30AM: Worship/Prayer
7:30-8AM: Exercise
8:15- 10:15: Sermon Prep/Writing
10:15-11:45: Admin/Systems
12-1PM: Lunch
1-6PM: Leader Follow-up |
6-7AM: Morning Routine
7-7:30AM: Worship/Prayer
7:30-8AM: Exercise
8:15- 10:15: Sermon Prep/Writing
10:15-11:45: Admin/Systems
12-1PM: Lunch
1-4PM: Counseling Apps
4-6PM: Leadership Meeting/Fellowship
|
6-7AM: Morning Routine
7-7:30AM: Worship/Prayer
7:30-8AM: Exercise
8:15- 10:15: Sermon Prep/Writing
10:15-11:45: Admin/Systems
12-1PM: Lunch
1-6PM: Counseling Apps
|
7-8AM:
Morning Routine
8-10: Family Time
10-12: House Chores
12-1: Lunch
1-Evening: Family Time
|
Some will look at that schedule and think I’m too loose with planning. Others will think I’m too extreme.
Here are a few benefits I’ve experienced from learning to plan my schedule this way:
1. Stuff gets done
If I just try to swing at things “when I get around to it” I frequently find that I never really get around to it. I have to plan for the needed stuff to happen, or it won’t happen. But conversely, if most everything has a spot on the schedule, it gets done.
2. I have more free time
That’s right, MORE free time. The counterintuitive thing I’ve learned about intensely detailed planning is that having a solid plan actually frees you instead of restricting you. The reason for this is that if I work on everything when I’m supposed to, for as long as I’m supposed to, I end up getting things done much quicker and more efficiently than I would if I did those same things when I felt I had a spare moment. For example, I have 7 hours and 45 minutes scheduled for sermon preparation time because that is an extremely important part of my job. But the reality is that it usually only takes me 2 to 4 hours to completely prepare for a sermon. So as I work diligently on my sermon during schedule times I end up getting it done, and the remaining sermon prep slots become free time to do other things. That is how detailed planning gives me more time instead of restricting me.
3. My family is informed
The last benefit I’ll mention (though there are many more) is that planning this way blesses my family because it makes it easy for us to be on the same page day-to-day. Generally, my wife knows exactly what I’m doing and when I’m doing it if she wants. And my family knows that when dad’s working, he’s working. But they trust me with the busy times because they know I’m making scheduled times in which we invest in our family which are just for us a priority as well.
The truth is that our need/desire to plan comes from our being made in the image of God. Our God is an ordered God of planning. Jesus came to earth when “the fullness of time had come.”[1] God is not the author of confusion and chaos, but peace, rhythm, and harmony.[2] No wonder life is draining and unproductive when we approach it chaotically, without plan or intentionality. If you feel like you’re suffocating under the weight of responsibilities and lack of direction in what to do, that alarm in your mind might be the Holy Spirit exhorting you to plan or die.